Passing on personal possessions (e.g., household goods, knickknacks and family heirlooms) after a death is often difficult for everyone, particularly when no clear direction has been given on the decedent’s wishes. Personal possessions don’t have a clear retail value such as other assets like bank accounts, vehicles, etc. If you’d like certain people to receive specific possessions, it is a good idea to communicate this clearly before your passing, both in and out of your Estate Planning documents.
Clarity about one’s wishes can go a long way toward avoiding these difficulties. Also, it’s important that the Personal Representative of an estate (also called an Executor) or the Trustee of their Trust secure the deceased person’s residence as soon as possible after death to make sure items don’t disappear. Here are a few steps you, your Personal Representative or Trustee can take to make sure splitting up your stuff doesn’t split up your family:
- List the most important or valuable items in your Will or Trust.
While your will or Trust could get very long if you tried to list all of your possessions, you may have a few family heirlooms or valuable artworks that you want to stay in the family. It may be easier for all concerned if you specify who should get what. But talk with your children or other family members first to determine who values which items most.
- Write a memorandum.
You can write a list of who should receive what items of personal property. If your Will or Trust references the list, it will be enforceable and binding. Be careful about how you describe each item so that there is no confusion. Unlike your Will or Trust, this list can be as long as you like, and you can change it without having to go back and redo your Estate Planning documents. Send a copy to your lawyer as well as any updates as they occur to ensure the list doesn’t get lost or ignored when the time comes.
- Direct that certain items be sold.
If you have one or more possessions that have much greater value than others, it can be difficult to make your distributions equal. It may make more sense to sell the items of greatest value and distribute the proceeds. For example, in a family whose parents were able to save one painting by a famous artist when they fled their country, the children sold the painting and split the proceeds equally, since it would not have been fair for any one of them to have received the painting and none had the resources to buy out the other two. The painting was auctioned off and they were all quite happy with the results.
- Give everything away now.
Well, perhaps not everything, but the more you disburse during life, the less that will have to be dealt with at death. When you make gifts, make sure that everyone knows about it so that the person receiving the gift is not suspected of having pilfered your jewelry box, for instance. There may be items that you would like to give away, but still want in your house. This is especially true of artwork and furniture. As long as the new owner is agreeable, you can keep these items around. You might want to tape a note to the back or underside explaining that the Rembrandt, for instance, belongs to your daughter, Jane. (Of course, if it is a Rembrandt, you will need to file a gift tax return and a transfer document.) Be aware that for highly-appreciated property, for tax reasons, it may be better not to make gifts during life because they’ll lose the step-up in basis. So check with your estate planning attorney or tax accountant first.
- Get an appraisal.
For the tax reasons referenced above and to guide you in deciding who should get what, it can be useful to know the monetary value of the items you’re giving away, whether during life or at death. This can also be very important for your personal representative and for your heirs in making their decisions.
- Use a lottery.
If you do not make choices regarding your estate plan, your Personal Representative may want to set up a lottery system for distributing the tangible assets. The representative can put names or numbers into a hat and someone can draw them out to determine the order in which the family members or other heirs will choose items. In order to inform the process, the personal representative should create a list of the most valuable items, including their appraisal value if one has been obtained. If everyone is in the same location at the same time, they can simply take turns. If that’s not possible, the personal representative can add pictures to the list to help identify the items and the beneficiaries can choose online, informing the personal representative of their choices as their turns come up. The order of who chooses can change each round, whether reversing or moving along progressively. Here’s the distinction between these two alternatives:
Reversing: 1,2,3,4,5; 5,4,3,2,1; 1,2,3,4,5
Progressive: 1,2,3,4,5; 2,3,4,5,1; 3,4,5,1,2
A more complicated structure would be to provide all of the heirs the same number of tokens or points that they can use to bid on the various items. For instance, someone who really wants one painting or photo album more than anything else could put all the tokens on that. Someone who doesn’t care as much would bid fewer tokens. The complication in this approach is what happens after an item is gone. Certainly, anyone who used up his or her tokens “winning” an item in the first round is out, but can those who lost reallocate their tokens to other items? A variation on this theme would be for everyone to rank the items by preference. When there’s no competition, everyone who chose an item first would get that one. When more than one person chose an item as their first choice, they might draw straws, with those losing getting to choose again.
The more you decide who gets what rather than leaving the decisions to the people you leave behind, the less likely the distribution process will create family strife.